How to Exclude a Listing from the MLS

in CRMLS ComplianceMatrix Listing Management

Using the CRMLS Exclusion Form

Please note, the use of the C.A.R. SELM form or any other non CRMLS exclusion form will not be sufficient to modify the Days on Market (DOM). The DOM may be modified only if no marketing of the property occurs AND the CRMLS Exclusion form is filed timely with CRMLS (Rule 7.9.1). DOM may only be modified in the MATRIX platform.

Details for Each Step

STEP ONE: Complete the CRMLS Exclusion Form

1) Explain each paragraph of the CRMLS Exclusion Form to the Seller, and have at least one Seller initial each of the three explanatory paragraphs.

2) Explain to the Seller how CRMLS calculates the Days on Market (DOM).

3) Discuss the definition of Marketing as used in connection with the DOM. As more fully explained in CRMLS Rule 7.9.1(a), “Marketing” involves the “public” dissemination of information about the listing. Some examples of marketing activities are included in the form. The CRMLS definition of Marketing does not include conversations with existing clients or customers of the Listing Broker.

4) Discuss the costs and benefits of whether or not to market the Listing during the Exclusion Period. Generally speaking:

a) If Marketing occurs from the start of the Exclusion Period (Option A), then the first day of the DOM will be the Listing Contract Start Date. The cost for choosing this Option is that when the Listing appears in the MLS, it will already have accumulated DOM.

b) If Marketing will NOT occur during the Exclusion Period (Option B or C), then the Listing Agent will be given the opportunity to modify the On Market Date when inputting the Listing. As a result, the first day of the DOM calculation will then be the On Market Date rather than the Listing Contract Start Date. These Options are best used when the property is being prepared for market, so that the preparation time will not be counted in the DOM.

4) Have at least one of the Sellers initial only ONE of the four options presented and insert dates. No number of days, or other type of instructions will be accepted. ONLY dates may be inserted into the form.

5) Have at least one of the Sellers initial only ONE of the four Options presented in the CRMLS Exclusion Form and insert dates. No “number of days” language, or other type of instructions will be accepted. ONLY dates may be inserted into the form.

6) Have the form signed by the Broker or Office Manager. Forms signed only by the Listing Agent are not acceptable and will not fulfill the requirements of the CRMLS Rules.

STEP TWO: Submit information and Exclusion Form

1) Go to www.CRMLS.org/ExcludeListing

2) Enter the requested information into each required field, then click NEXT.

3) Select the CRMLS Exclusion Form from the drop-down menu. Click NEXT.

4) Insert the date ONLY in the box that corresponds to the instruction from the Seller. Please note that if the Seller initialed Option C, then TWO dates need to be inserted. Click NEXT.

5) Click the “Select Files” button and locate the signed Exclusion Form on your computer using the browser which will open automatically. Choose the appropriate file.

6) Click SUBMIT, and your completed form will be processed.

STEP THREE: Input the Listing into the MLS per your Seller’s Instructions

1) Begin the Listing Input process as you normally would

2) On the BASICS tab scroll to the bottom section.

3) Place a CHECK in the box asking: ”Was an EXCLUSION FORM filed?”

Listing Exclusion 1

4) On the OFFICE/MLS tab the “On Market Date” field will then be available for input.

Listing Exclusion 2

5) Only if the CRMLS Exclusion Form was filed, AND the Seller selected B or C, AND NO Marketing was done, may the Listing Agent place a date in the “On Market Date” field.

6) Please be advised that the CRMLS Compliance Department monitors and verifies the MLS input against the filed Exclusion Forms. If the “On Market Date” field contains any input, then the system will look for a timely filed Exclusion Form. If there is no timely filed Exclusion Form, or if any information between the filed Form and the MLS input are not consistent, a Citation may be issued, and could result in fines or other discipline consistent with the CRMLS Rules.

 


Using the C.A.R SELM Form

Please note, the use of the C.A.R. SELM form or any other non CRMLS exclusion form will not be sufficient to modify the days on market (DOM). The DOM may be modified as long as no marketing of the property occurs AND the CRMLS Exclusion form is filed timely with CRMLS (Rule 7.9.1).

Details for Each Step

STEP ONE: Complete the C.A.R. SELM Form

1) Complete the C.A.R. SELM with the Seller, making sure to include the specific type of “opt-out” that the Seller has chosen in Paragraph 7 and all required signatures.

STEP TWO: Submit information and Exclusion Form

1) Go to www.CRMLS.org/ExcludeListing

2) Complete each line of the form by providing the information requested, then click NEXT.

3) Select the C.A.R. SELM form from the drop-down menu. Click NEXT.

4) Insert the date ONLY in the box that corresponds to the instruction from the Seller;
OR, check the box that states, “Do not submit the Property to the MLS during the entire listing period,” if appropriate.

5) Click the “Select Files” button and locate the signed C.A.R. SELM Form on your computer using the browser which will open automatically. Choose the appropriate file.

6) Click SUBMIT, and your completed form will be processed.

(If the Seller has selected Paragraph 7(C) in the SELM, do not proceed to Step 3 or enter the Listing in the MLS.)

STEP THREE: Input the Listing into the MLS per your Seller’s Instructions

1) Begin the Listing Input process as you normally would.

2) DO NOT Place a CHECK in the box asking: ”Was an EXCLUSION FORM filed?”

Listing Exclusion 1

3) Complete your listing according to the particulars.

 


Using Any Other Acceptable Exclusion Form

Please note, the use of the C.A.R. SELM form or any other non CRMLS exclusion form will not be sufficient to modify the days on market (DOM). The DOM may be modified as long as no marketing of the property occurs AND the CRMLS Exclusion form is filed timely with CRMLS (Rule 7.9.1).

Details for Each Step

STEP ONE: Complete the Exclusion Form

1) Complete the Exclusion Form with the Seller, making sure to include the specific instructions of the Seller as to when the Listing shall be entered in to the MLs, if at all, and all required signatures.

STEP TWO: Submit information and Exclusion Form

1) Go to www.CRMLS.org/ExcludeListing

2) Complete each line of the form by providing the information requested, then click NEXT.

3) Select Other Exclusion Form from the drop-down menu. Click NEXT.

4) Insert the date ONLY in the box that corresponds to the instruction from the Seller;
OR, check the box that states, “Do not submit the Property to the MLS during the entire listing period,” if appropriate.

5) Click the “Select Files” button and locate the signed Exclusion Form on your computer using the browser which will open automatically. Choose the appropriate file.

6) Click SUBMIT, and your completed form will be processed.

(If the Seller has instructed in the Exclusion Form that the Property is not to be submitted to the MLS, do not proceed to Step 3 or enter the Listing in the MLS.)

STEP THREE: Input the Listing into the MLS per your Seller’s Instructions

1) Begin the Listing Input process as you normally would.

2) DO NOT Place a CHECK in the box asking: ”Was an EXCLUSION FORM filed?”

Listing Exclusion 1

3) Complete your listing according to the particulars.

 


Using the Paragon Exclusion Form

Details for Each Step

STEP ONE: Complete the Paragon Exclusion Form

1) Complete the Paragon Exclusion Form with the Seller, making sure to include the specific instructions of the Seller as to when the Listing shall be entered in to the MLs, if at all, and all required signatures.

STEP TWO: Submit information and Exclusion Form

1) Go to https://go.crmls.org/sd-paragon-user-exclusion-form/

2) Complete each line of the form by providing the information requested, then click NEXT.

3) Select the San Diego Paragon Exclusion Form from the drop-down menu. Click NEXT.

4) Insert the date ONLY in the box that corresponds to the instruction from the Seller;
OR, check the box that states, “Do not submit the Property to the MLS during the entire listing period,” if appropriate.

5) Click the “Select Files” button and locate the signed Exclusion Form on your computer using the browser which will open automatically. Choose the appropriate file.

6) Click SUBMIT, and your completed form will be processed.

(If the Seller has instructed in the Exclusion Form that the Property is not to be submitted to the MLS, do not proceed to Step 3 or enter the Listing in the MLS.)

STEP THREE: Input the Listing into the MLS per your Seller’s Instructions

1) Begin the Listing Input process as you normally would.

 


Using the C.A.R. SELM Form by Paragon Users

Details for Each Step

STEP ONE: Complete the Exclusion Form

1) Complete the C.A.R. SELM Form with the Seller, making sure to include the specific instructions of the Seller as to when the Listing shall be entered in to the MLs, if at all, and all required signatures.

STEP TWO: Submit information and Exclusion Form

1) Go to https://go.crmls.org/sd-paragon-user-exclusion-form/

2) Complete each line of the form by providing the information requested, then click NEXT.

3) Select the C.A.R. SELM Form from the drop-down menu. Click NEXT.

4) Insert the date ONLY in the box that corresponds to the instruction from the Seller;
OR, check the box that states, “Do not submit the Property to the MLS during the entire listing period,” if appropriate.

5) Click the “Select Files” button and locate the signed Exclusion Form on your computer using the browser which will open automatically. Choose the appropriate file.

6) Click SUBMIT, and your completed form will be processed.

(If the Seller has instructed in the Exclusion Form that the Property is not to be submitted to the MLS, do not proceed to Step 3 or enter the Listing in the MLS.)

STEP THREE: Input the Listing into the MLS per your Seller’s Instructions

1) Begin the Listing Input process as you normally would.

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